CMMS Gap Analysis & Planned Maintenance Optimisation Study

Project Goal

To conduct a review of the Computerised Maintenance Management System (CMMS) currently being utilized, including the planned maintenance regime, to identify opportunities for optimization.


Gas Plant




1 Month


  • Absence of quality asset register data
  • The CMMS was not set up adequately to allow for an optimized planned maintenance schedule
  • No packaging, nesting or routing of maintenance was built into the planned maintenance regime
  • Inability to prioritize maintenance due to poor criticality assignment

Our Approach

An initial data analysis was performed to identify any gaps, inconsistencies and recommendations for improvement in the data provided by the client.

This scope of work focused on the review and analysis of the CMMS data content, structure and associated maintenance. The study conducted by Add Energy benchmarked the data and maintenance against industry best practice standards, as well as Add Energy experience derived from projects with similar assets, with the intent to identify opportunities for optimization.

The review covered:

  • The structure of the functional location hierarchy
  • A sense check of the assigned criticality and classification of equipment types
  • Frequency of the PM’s
  • PM work order descriptions

What we did

  • Data collection and review
  • Workshop to agree key assumptions with the asset stakeholders
  • CMMS Gap Analysis
  • Planned Maintenance Benchmarking Study
  • Delivery of results and prioritised implementation plan based on risk, return on investment and criticality

Initial Findings

  • 86% of tags had zero maintenance assigned to them
  • 383 tags of these tags were assigned as “high criticality” yet had no maintenance assigned to them
  • 32% of the data analyzed had no estimated hours or labour allocation, making it difficult to plan and schedule maintenance
  • $148,000 was being spent per year to manually plan/schedule/group and prepare planned maintenance that could be automated through optimised foundational data and utilisation of the CMMS
  • 5,733 annualized man hours of maintenance could be removed following optimization

Benefits & Deliverables

  • $456,000 of annual savings were identified by optimising the frequency of existing maintenance activities and time spent on manually scheduling planned maintenance
  • Over 10,000 hours planned maintenance man-hours could be saved through the implementation of optimisation recommendations
  • 7 days per month saved on admin time that was previously spent manually scheduling maintenance by unlocking efficiencies in the CMMS functionality


Learn more about Asset & Integrity Management



Sales Manager - UK, Middle East, Europe
Asset & Integrity Management


Susan Steyn

Vice President - USA, Canada
Asset & Integrity Management


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